How to Request Availability for a Private Journey

A useful initial request includes your preferred or approximate travel dates, the number of travellers joining, and which of our four journeys — the 3, 6, 10 or 14-day itinerary — interests you, along with any specific sites or regions you particularly want included, such as Belmonte or an extension into Spain.

If your dates are flexible, noting that is genuinely helpful, since it allows our team to check accommodation availability across a wider window and, where relevant, plan around limited-hours access at sites such as Belmonte.

Once a request is received, a consultant reviews the details and replies within 24 hours with an initial response, generally confirming whether the proposed dates and journey are workable and outlining any next steps, such as further questions about preferences or an outline itinerary for review.

This first response is not a final, binding itinerary; it opens a conversation in which specific hotels, restaurants and daily sequencing are refined based on your feedback before anything is confirmed.

Because every journey is private, the outline itinerary proposed after an initial request can be adjusted in almost any respect — pacing, specific towns included, additional days in a particular region, or accommodation style — before a final version is agreed.

Requests involving Belmonte are handled with particular care given its authorization requirements, and our team factors the necessary lead time into the proposed schedule from the outset.

While requests can be made at any point, submitting one with as much lead time as possible — generally several months ahead for journeys during peak season — allows the widest choice of accommodation, particularly for the smaller pousadas and estate hotels used in the interior and Alentejo.

Last-minute requests are still welcome and are reviewed with the same 24-hour response standard, though the range of available properties and, where applicable, Belmonte access windows may be more limited on short notice.